Privacy Policy
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Who We Are
Our official website is houstonfingerprint.com, where we provide professional notary, apostille, document, and fingerprinting services.
What Personal Data We Collect and Why
Comments
When visitors leave comments on our site, we collect the information shown in the comment form along with the visitor’s IP address and browser details. This helps us prevent spam and keep our platform secure.
An anonymized string (also known as a hash) generated from your email may be shared with the Gravatar service to check if you’re using it. You can read the Gravatar privacy policy here automattic.com/privacy/. Once your comment is approved, your profile picture may appear publicly with your comment.
Media
If you upload images to our site, please avoid adding images with location data (EXIF GPS). Visitors may be able to download and extract location details from uploaded images.
Contact Forms
Information submitted through contact forms is collected only to assist with your requests or service needs.
Cookies
- If you leave a comment, you may choose to save your name, email, and website in cookies for convenience, so you won’t need to re-enter them next time. These cookies last for one year.
- If you log in, a temporary cookie will be set to check if your browser accepts cookies. This cookie does not store personal data and is removed once you close your browser.
- Login cookies typically last for two days, while display preference cookies last for one year. Selecting “Remember Me” extends login cookies for two weeks. Logging out clears these cookies.
- When you edit or publish an article, another cookie may be stored in your browser, containing only the post ID of the article you edited. This expires after one day.
Embedded Content from Other Websites
Articles and pages may include embedded content (like videos, images, or articles). This works the same way as if you visited those external sites directly. Such sites may collect your data, use cookies, and track your interaction with their content, especially if you are logged in to their platform.
Analytics
We may use analytics tools to understand how visitors use our site and improve user experience.
Who We Share Your Data With & How Long We Retain It
- Comments and related metadata are stored indefinitely. This allows us to automatically recognize and approve future comments without holding them in moderation.
- For users who register an account, we store the personal information provided in their profile. Users can see, edit, or delete their data at any time (except usernames, which cannot be changed). Administrators can also access and manage this information.
What Rights You Have Over Your Data
If you have created an account or left comments, you can request a copy of the personal data we hold about you. You may also request that we delete your personal data. However, certain data may be retained if required for administrative, legal, or security purposes.
Where We Send Your Data
Visitor comments may be processed through an automated spam detection service to maintain site security.
Contact Information
For privacy-related questions or concerns, please reach out to us at: info@houstonfingerprint.com or call us at
Additional Information
At Houston Fingerprint, protecting your privacy is part of our commitment to providing trustworthy services. We only collect the information necessary to complete your requests and deliver high-quality notary, apostille, document, and fingerprinting solutions. We will never sell or misuse your personal information. Our team is always ready to answer your questions, so feel free to contact us anytime for clarification.
How We Protect Your Data
Your personal information matters to us, and we do everything we can to keep it safe. Our website uses SSL encryption (the lock you see in your browser) to make sure your data is transmitted securely. Access to your information is limited only to trained staff members who need it to provide services. We also monitor our systems to help prevent unauthorized access. Simply put, we treat your data with the same care and responsibility as we would our own.
What Data Breach Procedures We Have in Place
While we work hard to prevent issues, we also have a plan if a data breach ever occurs. In that case, we would:
- Act quickly to secure our systems and stop the breach.
- Notify anyone affected if their personal data may have been exposed.
- Work with authorities if required by law.
- Put stronger protections in place to prevent it from happening again.
Your trust is important, so if there’s ever an issue, we’ll be upfront and transparent with you.
What Third Parties We Receive Data From
Currently, all the information we collect comes directly from you whether you leave a comment, submit a form, or book a service. We do not purchase or collect personal data from outside sources. If, in the future, we work with trusted third-party partners (such as compliance or verification services), we will clearly update this policy so you’ll always know who is involved.
What Automated Decision Making and/or Profiling We Do with User Data
We don’t use automated systems or AI to make decisions about you. Every service whether it’s a notarization, apostille, or fingerprinting request is handled personally by our team. That means there are no computer-generated decisions or profiles being created about you. Everything is reviewed by real people who care about accuracy and security.
Industry Regulatory Disclosure Requirements
Since we provide services such as notary, apostille, and fingerprinting, we may sometimes be legally required to share limited information with government agencies, courts, or regulatory bodies. This only happens when it is absolutely required by law and is handled in a professional and secure way. Outside of those situations, your information stays private with us.
