How to Apostille Your FBI Background Check: Step‑by‑Step Guide
Table of Contents
- Introduction
- Step 1: Obtain Your Official FBI Background Check
- Step 2: Verify Document Eligibility for Apostille
- Step 3: Complete and Submit Form DS‑4194
- Step 4: Choose Submission Method (Mail-In or Professional Service)
- Step 5: What to Expect After Submission
- How Houston Fingerprint Supports the Process
- Tips for a Smooth Apostille Process
- FAQs
- Final Thoughts
Introduction
If you’re planning to use your FBI background check for a visa, work permit, study abroad, or other international applications, you may need an apostille, an official certification issued by the U.S. Department of State that makes your federal document valid abroad.
This guide walks you through every step of the apostille process and explains how Houston Fingerprint can simplify it for you.
Step 1: Obtain Your Official FBI Background Check
Your first step is to get the Identity History Summary (FBI background check), which must be the official version either:
- The electronically issued PDF via an FBI-approved channeler, or
- The hard-copy report mailed by the FBI itself
Only federal-level documents can be apostilled; police or state checks are not eligible.
Step 2: Verify Document Eligibility for Apostille
Before submitting for an apostille, double-check:
- It’s the official FBI report (signed and sealed, or certified PDF)
- It’s current, as many institutions require documents issued within the last 3–6 months
- Any required signatures or seals are present and intact
- No notarization has been added apostille must be done by the State Department only
Step 3: Complete and Submit Form DS‑4194
To request an apostille, fill out the DS‑4194: Request for Authentications Services. Include the following:
- The completed form
- Your FBI background check
- A self-addressed, prepaid return envelope
- A $20 payment payable to “U.S. Department of State”
Carefully review all fields on the form to avoid processing delays.
Step 4: Choose Your Submission Method
You have two main options:
Option A: Mail to U.S. Department of State
Send your package to:
U.S. Department of State
Office of Authentications
44132 Mercure Cir.
P.O. Box 1206
Sterling, VA 20166-1206
Standard processing takes up to 10–11 weeks, though times may vary due to seasonal volume.
Option B: Use a Professional Apostille Service
For faster turnarounds and peace of mind, let professionals handle the process—including routing, forms, expedited options, and secure return delivery.
Step 5: What to Expect After Submission
- Your request will be processed by the Office of Authentications.
- An apostille will be affixed to your FBI report.
- The completed document will be shipped back via your return envelope or expedited courier.
Estimated timelines:
- Standard: up to 10–11 weeks
- Expedited (via DC services): 7–8 business days
How Houston Fingerprint Supports the Process
At Houston Fingerprint, we help you every step of the way:
- Capture clean, accurate FBI background checks
- Review your report for apostille readiness
- Assist with completing Form DS‑4194 accurately
- Submit documents securely and track progress
- Provide expedited options when needed
- Offer apostille AND translation services for smooth international use
Let us shoulder the complexity so you can focus on your next steps abroad.
Tips for a Smooth Apostille Process
- Start early processing can take weeks or even months
- Use an FBI-approved channeler for faster background check turnaround
- Ensure your report meets all apostille eligibility requirements
- Fill out the DS‑4194 form carefully and accurately
- Decide whether you want full service through a provider or plan DIY with tracked mailing
- Always choose a reliable courier or return envelope with tracking
FAQs
Q: Do I have to notarize my FBI background check?
No adding a notary invalidates your apostille eligibility. The State Department handles affidavit/authentication directly.
Q: Can I combine multiple documents in one request?
Yes, just include separate copies and additional $20 per document.
Q: What if I’m in a hurry?
Ask about expedited apostille services with faster delivery timelines.
Q: Does my apostille expire?
The apostille itself does not expire, but the underlying FBI report may be valid only for 3–6 months depending on the country.
Final Thoughts
Apostilling your FBI background check is essential for making it legally acceptable abroad. Whether for visas, citizenship, or international licensing, you don’t want delays or rejections.
At Houston Fingerprint, we handle professional apostille services with expertise, reliability, and convenience so you don’t have to worry about forms, shipping, or lengthy processing.
Trust us to fast-track your path to global opportunities.
Ready to get started? Contact us to request your FBI apostille service today.
